Finance

Move up to a new level of financial control built on a powerful, flexible GL structure that's specifically tailored to your decision needs

Equipment Tracking™ automatically captures and routes every detail of every transaction in your business as it happens. A full suite of financial management and reporting tools lets you turn details into decision-support information instantly. Now your financial system is fully integrated with operational systems, from point-of-sale to shipping.

Extensive automation of data entry and document delivery functions means you spend less time on routine accounting and free more time for managing your financial future.

Asset Management

Identify troublesome repair parts to reduce downtime and customer call backs

Automatic calculation of Depreciation using flexible depreciation schedules including depreciation sub-ledger tracking
Attach a picture to your equipment to generate Rental and Sales Sheets right from the system
Automatically track repairs and labour expensed to a specific piece of equipment
Cost control and up to date book values
Quickly determine revenues versus repair costs and decide when an asset should be removed from the fleet

Track user defined attributes against your equipment, do not settle to manage based on what others say is right.

Quickly locate where your equipment is and, for equipment on rental, when the equipment is expected to be returned

Know when equipment is moved from site to site and track the associated transportation details
Powerful "Search" capabilities allow you to easily find equipment based on user defined attributes such as make, model, weight, options
System reporting prompts you to follow up on contracts that are to be renewed or equipment to be returned to your shop

General Ledger

The full suite of Equipment Tracking™ accounting functions is built on a powerful yet flexible GL structure then enables immediate access to every detail of every financial transaction conducted in your business. The Equipment Tracking™ Chart of Accounts lets you define any hierarchy of account types, supporting infinite variations of your account groupings for consolidation and reporting.

Easy access to drill-down allows instant access to journal entries and into every detail of every transaction company-wide: Payables, receivables, inventory, cost allocation, cash flow data, internal transfers of parts and equipment
Calculate and report in any number of currencies as needed
Online trial balance, balance sheet, income reports including easy to create departmental P & L statements in one GL
Online cash-flow inquiries based on real-time updates from AR and AP
Can automatically allocate balances proportionally to multiple accounts
Supports comparative and historical analysis on any account or field grouping
- Intelligent "UNDO" function simplifies reversal of journal entries
- "Undo" frees the record being displayed for correction
- Equipment Tracking™ automatically creates balancing transactions to maintain GL integrity

Accounts Payable

Control payments to take full advantage of discounts and manage cash flow with minimal effort
Flexible vendor records provide full control of addressing and consolidation of payments
Look-up codes can be cross-referenced with vendor item codes including industry parts cross referencing capability
Direct access to individual and group contract details
Define vendor account groups; allows easy group-wide application and updating of policies and terms
All AP transactions are automatically reported to the GL as they are entered
Drill down to originating Purchase Orders for a complete audit trail including who and when
Multiple currencies supported; exchange rates automatically applied from internal tables or online money markets

Accounts Receivable

Accelerate revenue streams while you build stronger customer relations through remote data collection devices
Complete flexibility to individualize customer terms and details
Aggregate or segregate records as you require to report on national or regional accounts and locations
Automatic real-time updates from Sales Order, Service and Shipping transactions

expedite invoicing

minimize data entry errors

minimize calculation errors

enable accurate timely response to customer inquiries

Automatic calculations based on individual account terms and real-time costing
Look-up codes can be cross-referenced with customer PO and item codes
Fully integrated forms and reports

generate repetitive invoices for leased equipment and service contracts

enter cash receipts

monitor account aging

summaries for any account or profit center you define

All AR transactions are automatically reported to the GL as they are entered
Drill down to originating invoices and costing data
Multiple currencies supported; exchange rates automatically applied from internal tables or online money markets

Cash Management

Up-to-the-minute updates for any detail of any account or grouping for any day's cash inflow or outflow
Data from AP and AR transactions are captured automatically in real-time
Flexible "what-if" forecasting based on multiple variables for any time period
See future cash positions and trends without exporting data to a spreadsheet
Easy access to underlying transaction records
Reconcile bank accounts and optimize time-value of the cash stream

Reporting

Functionality for report generation is inherent in every Equipment Tracking™ module, not just an add-on
No need to export data to separate report writing utilities
Powerful Sybase™ ODBC connection allows integration with any third party application
Unlimited flexibility builds on familiar standard formats
Easy to define individualized reports and formats according to each user's needs
Define any reporting period, account or profit center as you need it
Automatically convert to any currency using internal tables or online money markets
Use Super Query for specialized one-off reports you can create "on the fly" without programming
Complete instant access to any detail or grouping in the system, company-wide